INNOVATION CHALLENGE

Challenge for proposing innovative and cost-effective ideas for reduction of greenhouse gases (GHG) emission created by public services and facilities, while simultaneously providing social, economic and environmental benefits for the community and its citizens!

If you wish to help your local community to reduce greenhouse gases (GHG) emission created by public services and facilities, while simultaneously providing social, economic and environmental benefits for your community and its citizens, then the following challenge is the right one for you.

Why participate?

• To help solve a pressing social, economic and environmental issue in your local community;
• To access co-funding for further project development and actual implementation;
• To receive professional expert feedback – for each of the submitted and eligible ideas and proposed solutions;
• To gain new knowledge and skills for the longer-term benefit of your idea and your organisation;
• To receive free expert couching and mentoring – for ideas and concepts selected for further development;
• To network and find partners for your ideas who share common vision;
• To increase the visibility of your ideas domestically and internationally.

What is Climate Smart City/Municipality?

In a smart city/municipality new and innovative technologies and approaches are used to improve the efficiency, safety, quality and environmental sustainability of urban living and public services. Smart cities also mean publicly accessible data, interactive, responsive and transparent local administration. In smart cities there is a broad community engagement and business environment stimulating solutions that reduce social and cultural inequality, injustice and isolation.

From the climate change perspective, smart cities encompass efficient and environmental-friendly urban land use and transport planning, sustainable waste management, upgraded water supply and waste disposal, energy-efficient public lighting, heating and cooling of buildings, increased use of renewable energy and resource sharing, as well as climate change preparedness.

What is considered innovation:

• New technologies or new application of existing technological solutions (first-of-its kind in Serbia);
• New/improved business models or processes;
• public services in Serbia is typically low, because the systems are old, poorly maintained, outdated and often resulting in significant energy losses;
• Many public service-related areas involving the use of a large number of vehicles and machinery – have untapped potential for reducing GHG emissions, while simultaneously improving the everyday life of citizens.

Project Categories:

Based on financial plan and necessary funds for projects implementation, proposals will be divided into 3 categories:

• Small projects (up to 100.000 USD) – financial resources for implementation of such projects can also be provided through alternative sources of funding (for example crowdfunding).
• Medium projects (up to 1 mil USD),
• Large projects (investment value exceeds 1 mil USD)

PHASE 1:IDEATION PHASE

From 22 November, 2017 until 31 January,2018

Applicants are requested to fulfil the application online and submit them by the deadline. It is sole responsibility of the applicant to update and correct information provided through the application portal on the CSUD webpage. Reviewers will review the application form to ensure they are completed correctly and fulfil the eligibility criteria, before submitting them to and independent evaluation panel of judges. Eligible applicants are: local self-government; public utility company; commercial origanization/businesses (Ltd, entrepreneurs); civil society organizations; research institutions registered in Serbia, according to national legislation. Call for individuals will be open on 15 December, 2017. Individuals have to have Serbian citizenship. EVALUATION OF PROJECT IDEAS 1 February, 2018 until 28 February, 2018 The CSUD project will provide a team of qualified Judges (covering all aspects of the proposed ideas – technical and managerial) to review and evaluate the proposed ideas. Based on the evaluation criteria, the Panel of Judges will select best ideas for their further development. Up to 20 best project ideas will be selected for the second phase (conceptualization), and are entitled to receive innovation awards (up to USD 10,000 per award). Up to 5 best project ideas submitted by individuals will be awarded with up to 5,000SUSD. Innovation awards should be used for the eligible hardware, consultancy and/or other costs indicated in their proposal.

PHASE 2: CONCEPTUALISATION

What happens after the ideas are selected and the best ideas are awarded?
From March 1, 2018 until December, 2018 (6 months of Incubation)

The Best winning ideas are to be developed further into more specific concepts and projects during conceptualization phase. Applicants will need to demonstrate they have ability to deliver their project, by developed project documentation and financial construction. UNDP, in cooperation with the Ministry of Environmental protection will establish the CSUD project Incubator.

From March 1, 2018 until May 1, 2018 – Additional call for advance project concepts

At the beginning of the conceptualization phase, Applicants who have already developed concepts and did not participate in the Ideation phase, can apply for the additional call for advance project concepts. Call will be open on March 1, 2018 and will last until May 1, 2018. Based on evaluation criteria at least 5 best project concepts will be selected. These Applicants will not receive Innovation award at this stage, but will have an opportunity to join best project applicants from Ideation phase and get technical support through Incubator.

Incubator / Climate Innovation Hub. The Incubator will be both co-sharing space and a help desk for project applicants. In co-operation with and supported by the project’s technical support and incubation team, applicants will have an opportunity to further elaborate project concepts, get mentoring and test the proposed solution. The selected teams will receive all the coaching and support free of charge. The Incubation will also arrange specific workshops and boot camps to further support elaboration of the concepts, as well as via other related events, including possible site visits and study tours. This incubation phase will take 6 months in total.

Pitching Events for mature Project Concepts – partnerships and financing opportunities window

Owners of the mature concepts will have a unique opportunity to present themselves and their concepts at the Pitching Events. The Pitching Events are an opportunity for partnership and funding, especially for small scale projects (projects up to USD 100,000). During September, the applicants whose Project value is above USD 100,000 will have to provide strong evidence of co-financing, in the form of Approved Loan from the banks or other types of co-financing commitments of project partners.

Investment Grant Support Mechanism – co-financing grant

For the projects selected as finalists and considered to be ready for actual implementation (upon completion of the conceptualisation phase), there will be an opportunity of co-financing of the implementation costs. Specific Investment Grant Support Mechanism will be established, consisting of the CSUD project resources and the Government cost sharing. The co-financing through this Mechanism will be provided by a co-financing grant. Criteria of the competition will take into account progress made during the ideation and conceptualisation phase and finalists from the conceptualisation phase will have competitive advantage for obtaining the grants. A co-financing grant scheme will be finalised in the period from October, 2018 until December 31, 2018. Individual grants per project will depend on the project investment value:

The grant co-financing of the Investment Grant Support Mechanism will be delivered in the following way: 40% of the total grant per project will be granted after signing the co-financing contract, while 60% of the total grant per project will be granted upon completion of the project. The investment related project will be considered completed once the investment itself is ready to operate (e.g. use permit is issued or business plan becomes operational);

Note: Depending on the most appropriate approach to the winner project, the resources will be provided in the form of Grants or Innovation Awards or Exceptional Procurement. Certain solutions may already be prototyped throughout the ideation and conceptualisation phase, and therefore it would be difficult to award them twice in the conceptualization phase.

PHASE 3: IMPLEMENTATION

From January 1, 2019 to December 31, 2020

In the implementation phase the Finalists will have to put their ideas into action, their progress will be monitored and this will lead to the eventual selection of the final award winners. The focus of this phase is on achieving successful implementation and evidence of outcomes. A kick-off session will be organized to bring all finalists together and to make sure they understand expectations in the implementation phase. Based on the need, the Project team can also consider supporting each Finalist to set up a local launching event as a way of effectively initiating the activities with the involvement of specific target communities/users. Implementation of the project has to be finalized until 31 December, 2020 the latest. However, initiation of the implementation phase depends on the complexity of a project. If the project is ready for implementation immediately upon receiving ideation award, applicants can start implementation before official announcement of the Conceptualization and Implementation phase. In this case, applicants cannot compete for conceptualization award and co-financing, but are eligible for competing for the final award. Finalists will be asked for quarterly reports, showing progress against the agreed criteria.

Monitoring and reporting

Monitoring and reporting phase shall take minimum of 12 months in total. This time limit will also be taken into account when evaluating and selecting the finalists. Field visits will be organized, with the involvement of the Project team and Judges, or at least one visit will be arranged coinciding with the Finalists’ last report. If necessary, a new mechanism will be created to monitor GHG emissions reduction, if those already available are not suitable for specific projects. Moreover, monitoring and reporting system can be established online and in real time system, or through the existing Open Data system.

Additional call for Ideas
January – November 2021

Parallel with Monitoring and Reporting of co-financed projects, UNDP will assist the Ministry of Environmental Protection to start new Innovation Challenge Call. New challenge is an opportunity to scale-up projects and to continue with the practice to choose the best ideas and projects in the way established through CSUD project.

PHASE 4: FINAL AWARDS

December 2021

The final awards will be awarded to the teams that have demonstrated the best progress and performance in implementing the project, based on the monitoring and reporting results. Judges will receive regular updates throughout the implementation and monitoring and reporting phase. Moreover, for each Finalist a file will be made containing information on why Finalists have originally been selected at the end of the Phase 2 (conceptualization), what was expected, which are key success indicators from the implementation and monitoring phase and what are some open issues to be resolved and potentials for improvement and upscaling. The final decision on awarding will be based on a majority vote.

All Finalists will have an opportunity to showcase their projects at the Final Awarding Event. This event will be arranged for all participants and partners in the project implementation process, including other organizations and local self-governments that might further support replicability. During the process of implementation and evaluation, a documentary movie will be filmed, to promote benefits of individual projects and to demonstrate the value of innovations and community engagement.

Projects and teams will receive a recognition awards.

Awards in the Innovation Challenge

Based on the evaluation criteria, up to 20 best ideas will be selected for further development and are entitled to receive financial award (up to USD 10,000 per award). Up to 5 best project ideas applied by individuals will receive up to 5,000USD per award. Innovation award should be used for the eligible hardware, consultancy, project documentation development and/or other costs indicated in their proposal

All finalists of the Ideation phase will have an opportunity to continue their journey toward the development of Project concept through the Conceptualization phase (second phase). Successful applicants will also have an opportunity to get technical assistance, mentorship and training. At least 5 best project concepts selected in additional call for advance project concepts will not receive Innovation award at this stage, but will have an opportunity to join best project applicants from Ideation phase and get technical support through the Incubator.

For the projects selected as finalists and considered to be ready for actual implementation (upon completion of the conceptualisation phase), there will be an opportunity of co-financing of the implementation costs through Investment Grant Support Mechanism.

Best implemented projects and teams will receive a recognition awards at the end of the Innovation Challenge.

USEFUL DOCUMENTS

Application guideline

Best pratice

INTERACTIVE TIMELINE

IDEATION
phase
/CALL FOR
IDEAS
Call for
INDIVIDUALS
CONCEPTUALIZATION
phase/ Call for
Advanced
Project Concepts
CO-FINANCING
grant call
MONITORING and
EVALUATION/
additional CALL
FOR IDEAS


















EVALUATION phase
and AWARDING
best ideas
PITCHING
events
IMPLEMENTATION
Final
AWARDS

PHASE 1:IDEATION PHASE (APPLICATION PHASE)

22 November, 2017 – January 31, 2018

Applicants are requested to fulfil the application online and submit them by the deadline. It is sole responsibility of the applicant to update and correct information provided through the application portal on the CSUD webpage.
Reviewers will review the application form to ensure they are completed correctly and fulfil the eligibility criteria, before submitting them to and independent evaluation panel of judges. Eligible applicants are: local self-government; public utility company; commercial organization/businesses (Ltd, entrepreneurs); civil society organizations; research institutions registered in Serbia, according to national legislation and individuals who must have Serbian citizenship.

Call for Individuals

15 December 2017 until 31 January 2018

Call for Individuals will be open from 15 December 2017 until 31 January 2018. We will choose up to 5 best ideas and award them with up to 5,000USD per idea. These individuals will join other teams in Conceptualization phase. During Conceptualization phase individuals will receive technical support and possibility to present their idea at the Pitching Event, but will have to find partners that are eligible to receive co-financing grants for implementation and financial resources.

From March, 2018 until December 2018 (6 months of Incubation)

What happens after the ideas are selected and the best ideas are awarded?

The Best winning ideas are to be developed further into more specific concepts and projects during conceptualization phase. Applicants will need to demonstrate they have ability to deliver their project, by developed project documentation and financial construction. UNDP, in cooperation with the Ministry of Environmental protection will establish the CSUD project Incubator.

At the beginning of the conceptualization phase, Applicants who have already developed concepts and did not participate in the Ideation phase, can apply for the additional call for advance project concepts. Call will be open on March 1, 2018 and will last until May 1, 2018. Based on evaluation criteria at least 5 best project concepts will be selected. These Applicants will not receive Innovation award at this stage, but will have an opportunity to join best project applicants from Ideation phase and get technical support through Incubator.

Incubator / Climate Innovation Hub. The Incubator will be both co-sharing space and a help desk for project applicants. In co-operation with and supported by the project’s technical support and incubation team, applicants will have an opportunity to further elaborate project concepts, get mentoring and test the proposed solution. The selected teams will receive all the coaching and support free of charge. The Incubation will also arrange specific workshops and boot camps to further support elaboration of the concepts, as well as via other related events, including possible site visits and study tours. This incubation phase will take 6 months in total.

Investment Grant Support Mechanism – co-financing grant

For the projects selected as finalists and considered to be ready for actual implementation (upon completion of the conceptualisation phase), there will be an opportunity of co-financing of the implementation costs. Specific Investment Grant Support Mechanism will be established, consisting of the CSUD project resources and the Government cost sharing. The co-financing through this Mechanism will be provided by a co-financing grant. Criteria of the competition will take into account progress made during the ideation and conceptualisation phase and finalists from the conceptualisation phase will have competitive advantage for obtaining the grants. A co-financing grant scheme will be finalised in the period from October, 2018 until December 31, 2018. Individual grants per project will depend on the project investment value:

The grant co-financing of the Investment Grant Support Mechanism will be delivered in the following way: 40% of the total grant per project will be granted after signing the co-financing contract, while 60% of the total grant per project will be granted upon completion of the project. The investment related project will be considered completed once the investment itself is ready to operate (e.g. use permit is issued or business plan becomes operational);

Note: Depending on the most appropriate approach to the winner project, the resources will be provided in the form of Grants or Innovation Awards or Exceptional Procurement. Certain solutions may already be prototyped throughout the ideation and conceptualisation phase, and therefore it would be difficult to award them twice in the conceptualization phase.

Monitoring and reporting

Monitoring and reporting phase shall take minimum of 12 months in total. This time limit will also be taken into account when evaluating and selecting the finalists. Field visits will be organized, with the involvement of the Project team and Judges, or at least one visit will be arranged coinciding with the Finalists’ last report. If necessary, a new mechanism will be created to monitor GHG emissions reduction, if those already available are not suitable for specific projects. Moreover, monitoring and reporting system can be established online and in real time system, or through the existing Open Data system.

Additional call for Ideas
January – November 2021

Parallel with Monitoring and Reporting of co-financed projects, UNDP will assist the Ministry of Environmental Protection to start new Innovation Challenge Call. New challenge is an opportunity to scale-up projects and to continue with the practice to choose the best ideas and projects in the way established through CSUD project.

EVALUATION PHASE AND AWARDING BEST IDEAS

How the selection of ideas will be done?
From February 1 until February 28, 2018

The CSUD project will provide a team of qualified Judges (covering all aspects of the proposed ideas – technical and managerial) to review and evaluate the proposed ideas. Based on the evaluation criteria, the Panel of Judges will select best ideas for their further development. Up to 20 best project ideas will be selected for the second phase (conceptualization) and are entitled to receive innovation awards (up to USD 10,000 per award). Up to 5 best project ideas submitted by individuals will be awarded up to USD 5,000 per award. Innovation award should be used for the eligible hardware, consultancy and/or other costs indicated in their proposal.

Pitching Events for mature Project Concepts – partnerships and financing opportunities window

Owners of the mature concepts will have a unique opportunity to present themselves and their concepts at the Pitching Events. The Pitching Events are an opportunity for partnership and funding, especially for small scale projects (projects up to USD 100,000). During September, the applicants whose Project value is above USD 100,000 will have to provide strong evidence of co-financing, in the form of Approved Loan from the banks or other types of co-financing commitments of project partners.

PHASE 3: IMPLEMENTATION

From January 1, 2019 to December 31, 2020

In the implementation phase the Finalists will have to put their ideas into action, their progress will be monitored and this will lead to the eventual selection of the final award winners. The focus of this phase is on achieving successful implementation and evidence of outcomes. A kick-off session will be organized to bring all finalists together and to make sure they understand expectations in the implementation phase. Based on the need, the Project team can also consider supporting each Finalist to set up a local launching event as a way of effectively initiating the activities with the involvement of specific target communities/users. Implementation of the project has to be finalized until 31 December, 2020 the latest. However, initiation of the implementation phase depends on the complexity of a project. If the project is ready for implementation immediately upon receiving ideation award, applicants can start implementation before official announcement of the Conceptualization and Implementation phase. In this case, applicants cannot compete for conceptualization award and co-financing, but are eligible for competing for the final award. Finalists will be asked for quarterly reports, showing progress against the agreed criteria.

PHASE 4: FINAL AWARDS

December 2021

The final awards will be awarded to the teams that have demonstrated the best progress and performance in implementing the project, based on the monitoring and reporting results. Judges will receive regular updates throughout the implementation and monitoring and reporting phase. Moreover, for each Finalist a file will be made containing information on why Finalists have originally been selected at the end of the Phase 2 (conceptualization), what was expected, which are key success indicators from the implementation and monitoring phase and what are some open issues to be resolved and potentials for improvement and upscaling. The final decision on awarding will be based on a majority vote.

All Finalists will have an opportunity to showcase their projects at the Final Awarding Event. This event will be arranged for all participants and partners in the project implementation process, including other organizations and local self-governments that might further support replicability. During the process of implementation and evaluation, a documentary movie will be filmed, to promote benefits of individual projects and to demonstrate the value of innovations and community engagement.

Projects and teams will receive a recognition awards.

Awards in the Innovation Challenge

Based on the evaluation criteria, up to 20 best ideas will be selected for further development and are entitled to receive financial award (up to USD 10,000 per award) .Up to 5 best project ideas submitted by individuals will be awarded up to USD 5,000. Innovation award should be used for the eligible hardware, consultancy, project documentation development and/or other costs indicated in their proposal

All finalists of the Ideation phase will have an opportunity to continue their journey toward the development of Project concept through the Conceptualization phase (second phase). Successful applicants will also have an opportunity to get technical assistance, mentorship and training. At least 5 best project concepts selected in additional call for advance project concepts will not receive Innovation award at this stage, but will have an opportunity to join best project applicants from Ideation phase and get technical support through the Incubator.

For the projects selected as finalists and considered to be ready for actual implementation (upon completion of the conceptualisation phase), there will be an opportunity of co-financing of the implementation costs through Investment Grant Support Mechanism.

Best implemented projects and teams will receive a recognition awards at the end of the Innovation Challenge.

Application process:

Review eligibility and evaluation criteria

Download the application form

Complete the application online

Submit

REGISTRATION

Contact person

Contact number

Organization

Email address

Project budgets
Make a selectionSmall project (up to USD 100,000)Medium projects (USD 100,000 – USD 1 mil)Big projects (investment value exceeds USD 1 mil)
Application document

*multiple files ZIP (compress) in a single file up to 15MB in size

Check your eligibility
FAQ
Evaluation criteria
Check your eligibility

Eligible applicants are:

•  Local self – government
• Public utility company
• Commercial organization/businesses (Ltd, entrepreneurs)
• Civil society organizations
• Research institutions
• Individuals.

* Separate call for individuals will be open on 15 December 2017.

All applicants have to be registered in Serbia, according to national legislation, and individuals have to have Serbian citizenship.

• Applicants can apply independently or in Consortia. If applying in Consortia, the Lead Applicant has to be clearly identified, to represent the Consortia and serve as main point of contact throughout application process. Lead applicant will also be main recipient of the funds vis-à-vis CSUD project resources.
• Applying in Consortia comprised of at least two applicants, one of which is local self-government either as lead applicant or sole beneficiary, will be considered as an asset.

FAQ

• • What is Climate Smart Urban Development Innovation Challenge?

Climate Smart Urban Development (CSUD) Innovation Challenge is a call for proposing a community driven, innovative and cost-effective ideas for reduction of GHG emission created by municipal services and facilities, while simultaneously providing social, economic and environmental benefits for the community and its citizens.

• • What are sectors proposed for CSUD Innovation Challenge?

Project idea has to relate to sectors that can contribute to GHG emission reduction, such as: energy, transport, industrial processes, agriculture, waste management.

• • I already have project concept. Do I have to apply for Ideation phase?

Applicants that already have developed project concept, as a more mature idea, do not have to apply for Ideation phase, but for the Call for concepts that will be open on March 1, 2018. Please take into consideration evaluation criteria and requirements. Moreover, these applicants will not receive Innovation award after evaluation, but will join best project applicants from Ideation phase and will get technical support through Incubator.

• • Which methodology should I use to calculate expected GHG emission reduction?

Applicants can use Tier 1 method, 2006 IPCC Guidelines for National Greenhouse Gas Inventories.

• • Are there limitations on what the innovation awards may be used for by the winning applicants?

We recommend to applicants to use innovation award for the costs of eligible hardware, consultancy, maintenance and improving of the data management systems. Innovation award should not be used to pay for un-related administrative and overhead expenses, or to compensate existing employees.

• • What language does Application form need to be in?

The official language of the competition is Serbian. However, a short Project description has to be in English. If project idea passes technical evaluation, applicant(s) will be asked to submit application form in English.

• • How do I submit my Application form?

Application form will be send through the website www.inovacije.klimatskepromene.rs. Please remember to send all the submitted documents in the PDF or JPG version only.

• • Who do I contact if I need help?

You can send us an email to inovativnaresenja@klimatskepromene.rs.

Evaluation criteria